Entering Manual Checks

Entering manual checks involves 3 main steps:

Search for and select bank account to work with.

Enter the manual check: Add Register Transaction Wizard.

Review and confirm check information.

Caution! Any checks entered into Check Reconciliation will NOTupdate check history in the Section 8, Accounts Payable, or Payroll programs. If checks will affect 1099s or W2s, it is best to either create them in the original module, or make a note of the totals so that the vendor, landlord, or employee total amounts can be adjusted on the 1099 or W2 at year end.

Access Check Reconciliation

From the Main Menu screen, click MAINTAIN. The Select Bank Account screen appears with all bank accounts displayed in a table.

Search For and Select Bank Account

Select how you want to order the bank account table from the ordered by drop-down list, enter the search criteria in the search for field and click GO. The first bank account to match the criteria will be highlighted in the table.

Click

. The Maintain Transactions screen opens.

Verify that you are viewing by clicking .

Enter the date range of the check(s) you want to enter and click

. All checks that have been entered for the specified date range will display in the table below.

Verify the check(s) you want to enter have not already been entered.

Enter Manual Check

Click

on the toolbar or at the bottom of the screen to access the Add Register Transaction Wizard.

Enter the check number and the name on the check.

Enter the amount of the transaction and specify the date of transaction (the actual check date).

10.

Select an appropriate journal code from the drop down list (S8 = Section 8, PR = Payroll, or PB = Accounts Payable), and specify who entered the transaction (who entered the check).

Date Transaction Entered: This is the date on which the transaction was entered into the check register database.

11.

Check the checkbox to post to Ledger and, if necessary, to manually distribute (if you need to allocate to more than one account).

12.

If necessary, select an allocation code (only if an existing allocation code applies to the transaction).

13.

If there is only one account, select the account from the drop-down list.

Review and Confirm

14.

Click START to continue.

Note: If you selected to manually distribute, you will be prompted to enter the distribution information. Select the appropriate GL account, enter the amount to distribute to that account, and click to save your changes. To add more distributions, use on the toolbar. After all distributions have been added, click NEXT to continue to the final step of the wizard.

15.

Review and confirm the check information you have set up and click FINISH. You have successfully entered a manual check!