Marking Purchase Orders as Fully Invoiced

The Accounts Payable program shares data with the Purchase Order program. If you have a purchase order (PO) that has already been invoiced in Accounts Payable, you can mark the PO as fully invoiced in Purchase Order so that the PO is not included when importing POs into Accounts Payable.

Note: For more information on importing invoices into Accounts Payable, please See "Importing Invoices from Purchase Orders".

Access Purchase Orders

From the Main Menu screen, click RECEIVE PO. The Browse Orders screen appears with all open purchase orders displayed in a table.

Search For and Select PO

Select “Completed Orders” from the view drop-down list.

Select how you want to order the PO table from the ordered by drop-down list.

Type your search criteria into the search for field and click GO. The table will sort accordingly.

Mark PO as Invoiced

Highlight the PO you want to work with, click

, and select “Mark PO Fully Invoiced.”

Click YES through the confirmation message.

Click OK to confirm and mark the PO as fully invoiced. When importing invoices into Accounts Payable, this PO will NOT be available to import as it is now fully invoiced. For more information, please See "Importing Invoices from Purchase Orders".