Saving Direct Deposit (ACH) Files to a Local Folder

You have two location options where your ACH file is saved and stored: either a public file location where anyone in your HA potentially has the ability to access the file, or a more secure, private location in a single, local computer’s files. The public file folder location is the default option, but entering a local, private location using the following steps will override that default.

Access Master Setup

Before you can enter ACH file locations, an agency administrator must first enable access to the Enter ACH File Location task to those users whom they want to assign the task.

Select Master Setup from the TenCentral panel.

From the Main Menu screen. Click ROLES.

The Browse Roles screen appears with all enabled roles displayed in a table.

Select and highlight the user role you want to work with and double-click or click

(for example, “Accounting Management”). The Maintain Roles screen opens.

Click

on the toolbar and select Accounts Payable from the module list.

Assign Task to User(s)

Click OK. A Module Tasks screen displays. All the tasks that can be accomplished for the selected module are organized by group on the left side of the screen in the Tasks - No Access Allowed list.

Click

and in the Tasks - No Access Allowed list, click the plus sign next to the Checks group of tasks to expand the task list, and then highlight the “Edit ACH File Location” task.

Click

. The “Edit ACH File Location” task now displays on the right side of the screen in the Tasks - Access Allowed list.

If you want to assign all tasks within the group, click .

Click

to save and apply your changes. Repeat steps for all users who should have access to the task.

Access Accounts Payable

10.

Select Accounts Payable from the TenCentral panel.

11.

From the Main Menu screen, click CHECKS. The Process Checks Wizard is initiated.

12.

Click

and select “Enter ACH File Location.”

13.

Enter the ACH file location in the textbox and click OK.

The standard file name that is created with each check run is a text file (.TXT) and this file is overwritten with each subsequent check run. You specify the file name in the Setup area of the program: Main Menu screen > Setup > Settings > Accounts Payable Setup screen > Default Settings tab > File Name (w/ ext.) field.

Bank information must be entered, and the direct deposit option must be enabled, for each S8 tenant and vendor who wants to take part in direct deposit.

The direct deposit option must be enabled for each appropriate bank account. See "Setting Up Direct Deposit (ACH)".

The ACH file can be recreated, if needed. See "Recreating Direct Deposit (ACH) Files".