Setting Up FSS (S8)

Even though the common scenario is to have one FSS development, you can set up two different FSS developments - one for PH and one for S8. This prohibits any Section 8 FSS activity from interfering with Public Housing normal operations and separates tenants for reporting purposes.

The first step in setting up FSS processing for your PHA is setting up the FSS escrow information in Tenant Accounts Receivable (TAR) that will be updated from changes completed in Occupancy and Rent Calculation (ORC). Click the links below to access the related topics.

􀀹Set Up FSS Bank Account

See "Setting Up Bank Accounts"

Select an appropriate bank account ID  from the drop-down list. This is usually a GL asset account that can be set up for Check Reconciliation in TAR.

Type "FSS" as the description.

HUD does not require a separate S8 and PH FSS bank accounts. But your agency's policy could require this. If this is the case, type "S8 FSS" or "PH FSS" as the descriptions.

􀀹Set Up FSS Escrow Payment Type

See "Setting Up Payment Types"

Type “FSS Escrow” as the description and check the can be used as a recurring payment checkbox.

Check the include in cash drawer deposit checkbox to force payments to post to Check Reconciliation.

Check the create a direct debit (ACH) transaction checkbox. If this is not checked, nothing will post to the TAR account.

Set Up FSS Interest Transaction Type

See "Setting Up Transaction Types"

Enter “FSS Escrow Interest” as the description.

Set Up FSS Cash Drawer􀀹

See "Setting Up Cash Drawers"

Type "FSS" as thedescription.

Select an appropriate cash on hand account. This account is a pass-through account used for recording a deposit’s temporary location.

Make sure to select the FSS cash drawer as the direct debit cash drawer after mapping the FSS development to the FSS escrow account.

Set Up FSS Development

Even though the common scenario is to have one FSS development, you can set up two different FSS developments - one for PH and one for S8. This prohibits any Section 8 FSS activity from interfering with Public Housing normal operations and separates tenants for reporting purposes.

See "Setting Up Developments"

Type "FSS" or "S8 FSS" as the code and description.

Select the recurring payments bank account (this is the interest bearing escrow account money will go into.

All other default values must be selected here after/as they are set up. For example, after setting up a default interest profile, you should return and select it here.

Map FSS Development to FSS Escrow Account Type

See "Mapping Development Accounts"

Select the FSS or S8 FSS development from the development name drop-down list.

Select your GL account for FSS transactions as the posting account number (usually an AP Family Self Sufficiency 2100 account/ liability account), and an FSS savings account in which to place payments as the bank account number.

Select the FSS cash drawer as the direct debit cash drawer.If this is not checked, nothing will post to the TAR account.

Map Cash Drawer(s) to FSS Development

See "Map Cash Drawer(s)"

Select one or more cash drawers. When taking a payment for the FSS development, the cash drawer(s) you select here will be available to work with.

Map FSS Escrow Interest Transaction Type to FSS Escrow Account Type

See "Mapping Transaction Types"

Select the “FSS Escrow Interest” transaction type you previously created as the transaction description and enter the payment apply order for past due and current amounts.

Map GL Fund/Account to FSS Escrow Account

See "Mapping Income Accounts"

Select the appropriate income account # (for example, a 3110 income rental account).

Set Up Interest for FSS Escrow Account

See "Setting Up Interest for Account(s)"

Choose the appropriate account number into which you post interest generated for the FSS Escrow account type.

Set Up FSS Interest Profile

See "Setting Up Interest Profiles"

This ensures any accumulated interest is collected on the FSS escrow account.

Enter "FSS" as the description and check the FSS or S8 FSS developmentcheckbox to include it in the profile.

Create an appropriate interest policy and then select to include the FSS escrow account type in the profile.

􀀹 􀀹Set Up FSS Register

See "Setting Up Registers"

See "Escrow Account Register Example"

Select “FSS escrow” as the account type and enter “FSS Register” as the register name.

Select “New” as the column format, and enter “FSS Register Format” as the new column format description.