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Allocations

Many agencies use allocations to distribute costs (usually administrative and payroll expenditures) across multiple accounts, funds, projects, or cost centers.

Note: Allocations are optional in General Ledger.

For each of your agency’s allocations, you must create a set of allocation detail records that define how the allocation distributes expenditures or revenue. Each allocation detail record sets a percentage and either an account numberThe complete number your agency uses to identify an account. It includes all account segments. or a mask that determines where that percentage goes.

The General Ledger program does not require it, but if you use account maskA combination of account number placeholders containing numbers, letters and/or question marks. The numbers or letters represent values in your account number data. The question marks represent variables or “wildcards”. You can use these to filter reports and define allocation in General Ledger.s for allocation details, all the masks within one allocation will usually follow the same format. In other words, they will all use wildcards (question marks) in the same positions within the mask.

Note: The combined percentages of all the allocation details in an allocation must total 100%. If you delete an allocation detail, you must create or edit another detail record to ensure the allocation total is 100%.

Setting Up Allocations

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