A record of all transactions between the Housing Authority and the
customer.
Net of all transactions over the life of the account for a specific date range.
What is owed by a customer on the account as of a specified date range.
Accounts of this type require the customer to pay off any outstanding balance at the end of each month.
or direct debit; this is a series of actions from a charge through a payment to a deposit, all completed automatically and simultaneously. During the monthly process of generating charges, two sets of transactions are generated. One is a charge and the other is the payment record. The payment record may or may not be created at this exact point, but is generated either now or while the generating an ACH file.
The order in which payments are applied to charges and accounts in the program.
The account ID to which a receivables bank account is associated.
A record of what is Due Now by a customer on all accounts as of the date of the bill.
The time between the opening and closing (balancing) of a cash drawer. A session usually, but not always, corresponds to one day. An “open session” is one that has not yet been fully deposited.
A financial liability a customer owes to the housing authority. A charge WILL post to General Ledger, whereas a receivable will NOT post to General Ledger.
A credit adjustment to the balance of a tenant's/customer’s accounts receivable accounts (AR), revolving charge accounts, or mortgage accounts.
An entity or individual - either a tenant or a non-tenant – who pays money to your agency and can have any type of account. Tenant Accounts Receivable contains one “customer record” for each of your receivables customers.
The selected data from one or more WinTen² databases from which a template generates individual form letters. Tenmast sets up data sources during program installation.
Either a grouping of accounts, or a representation of a physical building.
or ACH; this is a series of actions from a charge through a payment to a deposit, all completed automatically and simultaneously. During the monthly process of generating charges, two sets of transactions are generated. One is a charge and the other is the payment record. The payment record may or may not be created at this exact point, but is generated either now or while the generating an ACH file.
Used to organize all your agency’s direct debit policies, or rules on how direct debits are applied. With a direct debit profile, you may group and describe a collection of policies, or just one policy.
Electronic Payment File; this action is an automated payment process. That is, a file received from the bank is imported and records a payment on multiple accounts simultaneously. This action creates a series of transactions with the same affect as paying on the account, reconciling the cash drawer, and making a deposit.
Detailed descriptions of an electronic payment file; after setting up an EPF profile, you are then able to quickly process an EPF using the information described in the profile.
Money added to an account of this type is a liability to your agency and an asset to the customer. You can allow customers to accrue interest on the balances of these accounts. You can set up receivables (amounts currently due) on these accounts, but the account balances are not affected until actual payments are made.
Used to organize all your agency’s interest policies, or rules on how interest is applied. With an interest profile, you may group and describe a collection of policies, or just one policy.
A set of rules that are applied to specific development(s), and late fee policies are those rules. Typically, each profile will contain 3 rules, or policies: a flat rate fee policy, a daily late fee policy, and a legal proceeding fee policy.
Contract between a PHA and tenant; only one lease is typically in effect at any one time for a given tenant, but each tenant – over time – can sign multiple leases with your agency.
Two units that are combined into a single unit for purpose of increasing the bedroom size of the merged unit or to allow more space in a nondwelling unit.
A customer with this type of account has a mortgage (principal) balance, and the amount of principal and interest charged to the account is different each month. You will set up separate escrow accounts for any escrow amounts related to a mortgage, such as taxes or insurance.
Manually entered, individual transactions for any customer account.
A “rule” that controls how the program behaves in certain situations. For example, should it print a receipt by default or not.
A transaction that records that a tenant owes you money. The difference between a receivable and a charge is that a charge WILL post to General Ledger, whereas a receivable will NOT post to General Ledger.
An adjustment to a receivable to decrease the amount of the receivable that the tenant owes. This will NOT affect the ending
balance of the account.
Office where the HA will take payments.
Charge that is the same each month, such as a rent, cable, or garbage collection charge.
Automatically creates an individual receivable each month that the recurrence is in effect Most often used for repayment agreements and for certain types of escrow accounts, such as security and pet deposits, for which a customer makes regular monthly payments until the full amount is paid. The individual, monthly receivables have no effect on the balances of the accounts in which they are created. (In other words, a receivable itself never actually “posts” to an account.) When the customer makes a payment on a receivable, the payment posts to the account and reduces the balance.
A transaction that happens on a monthly basis such as rent, pet rent, garage fees, and lawn care fees.
A regular monthly transfer from one account to another account belonging to the same customer.
A detailed description of a refund consisting of a set of rules that are applied to specific development(s), and refund policies are those rules.
A transaction that records a refund that is due to the customer from the Housing Authority. If your agency uses the Accounts Payable program, a refund request will create an invoice in the Accounts Payable program.
Allows your agency to weight amenities on a scale from 0 to 99 (99 being the highest, for the most important or desirable amenities). The Rent Reasonableness program uses these weights when comparing different units with different amenities.
A customer with a revolving charge account keeps an overall account balance and owes a monthly receivable to the account.
Used to organize all your agency’s security deposit policies, or rules on how deposits are applied. With a security deposit profile, you may group and describe a collection of policies, or just one policy.
A record of an account(s) activity for a specified date range.
Any customer, subsidized or unsubsidized, who has an active lease.
Agency-defined reason for terrminating a tenant lease; stored in Setup area of the Tenant Accounts Receivable program.
The type of charge or credit memo.
Identifies the purpose of a transaction. Many transactions (both recurring and non-recurring) entered for customers require a transaction type. Examples are: “rent,” “electricity,” “work order,” “interest,” “late fee".
Internal transfers between accounts or transfers to another program (such as Accounts Payable for a refund request).
The amount of days from a move out on a unit to a move in.
Allow you to create, or “subdivide,” any PHAS event into custom activity types for much greater flexibility in managing and reporting on your units.
Extra features of a unit or its immediate neighborhood that make the unit more usable, convenient, comfortable, or enjoyable for the tenant living there.
Acronym for Utitlity Reimubursement Payment; a refund that is provided to the tenant to assist in paying utility bills.
The number of days that a unit has been vacant. If reporting to HUD, the days become fiscal (calendar days). If the vacancy days cross over into a new fiscal year, only those days that occur in the fiscal year that is begin reported will be counted.
A void transaction nullifies the original transaction, making the balance
return to the balance prior to the original transaction.