Departments

"Departments" in Property Security are the divisions of your agency dealing with a particular area of activity, or of official business, duties, or functions. For example, the Accounting department or Central Office.

Note: Any changes made in the Setup area of the program are reflected immediately for the user who performed the change(s). However, other users need to close and re-open the Property Security program before the changes will be seen.

Setting Up Departments

Access Department Setup Tab

In the Home tab menu, click Department Setup (under the Setup heading). The Department Setup tab opens with all available departments listed on the left-hand side of the screen.

Enter Department Name

Click

on the toolbar and the tab becomes available for editing.

Enter the department name, such as "Accounting" or "Central Office."

Assign Employee(s) to Department

In the Not Assigned to Department list, select and highlight the employee whom you want to assign to the department.

This is your agency-defined list of agency employees, which you maintain in the Setup area of the program. See "Employees"

Click

. The selected employee now displays in the Assigned to Department list.

Note: The job title of the employee highlighted and selected in the Assigned to Department list also displays. If necessary, you can edit their job title here, or on the Employee Setup tab.

Repeat until all appropriate employees are assigned to the department.

Save

Click

to save and apply your changes. The new department now displays in the Departments list.

Hint: To exit out of an individual screen or tab, you can click on the toolbar, or next to the screen/tab name. You can also use the Escape (ESC) key on your keyboard. (If you haven't saved any changes before exiting, a message will appear asking if you'd like to save before closing.)

Editing Departments

Department records are available for editing immediately after accessing the Department Setup tab.

To edit the department record, just highlight and select the department you want to work with in the Departments list.

Edit, as necessary, the department name and use

to either assign or not assign a highlighted and selected employee to the department.

Make sure to click

to save and apply your changes.

Note: To delete a department record, highlight and select the department you want to delete and click .